Extended Operational and Trade Vocabulary

Port Agency, Husbandry and Disbursement glossary (page 2)

The port-agency vocabulary: abatement of disbursement accounts, absentee crew lists, acceptance of the Notice of Readiness for laytime, and the husbandry, attendance, and proforma-DA terms. Grounds each term in the agency function or the disbursement-account step it belongs to.

602 defined terms.

Showing 250 on this page (page 2 of 3).

G

Going-On-Hire Survey: Survey marking the start of a time charter to record condition and ROB.
Grain Inspection Coordination: Arrangement of national grain authority inspections for loaders.
Green Port Compliance Support: Support to vessels meeting environmental requirements at green ports.

H

Hamburg Sud Agency: Agency activity for Hamburg Sud, now part of the Maersk group.
Hapag-Lloyd Agency: In-house and contracted agency network of Hapag-Lloyd at calling ports.
Harbor Master Liaison: Agent communication with the harbor master on movements and clearances.
Hazardous Cargo Declaration: Declaration of dangerous goods under IMDG Code, lodged by the agent.
Hazardous Stores Notification: Notification of dangerous stores on board for port authority records.
Heavy Lift Project Agency: Agency support for heavy lift and project cargo movements.
Hellmann Shipping Services: Hellmann Worldwide Logistics maritime arm offering agency-adjacent services.
HMM Agency Network: HMM's owned and contracted agency network at container hubs.
Hong Kong Bunker Anchorage: Designated anchorage off Hong Kong used for bunkering operations.
Hospital Coordination: Agency arrangement of admission and treatment for crew at port hospitals.
Hotel Voucher Issuance: Issuance of hotel vouchers by the agent for crew lodging.
Hub Agency: Agency role for a network covering principal coordination from a hub location.
Hull and Machinery Surveyor: Surveyor for hull insurers attending damage and repair incidents.
Hull Cleaning Coordination: Arrangement of underwater hull cleaning under port environmental rules.
Husbandry Account: Disbursement account specific to husbandry services rather than port call dues.
Husbandry Call: Port call performed primarily for crew, stores, and personal services.
Husbandry Quote: Estimate of husbandry costs prepared before the port call.

I

IBIA: International Bunker Industry Association founded in 1993, the trade body for bunker suppliers, traders, and surveyors headquartered in London.
ICS: International Chamber of Shipping, industry body.
ICS Membership: Individual membership in the Institute of Chartered Shipbrokers held by many agents.
IGAS: International General Agents Services network of independent agencies.
Immigration Boarding Clearance: Clearance for immigration officers to board the vessel.
Immigration Clearance In: Clearance of crew and vessel through immigration on arrival.
Immigration Clearance Out: Clearance through immigration before sailing.
IMO Number: Unique seven-digit ship identifier from IHS Markit on behalf of IMO.
Importer of Record Liaison: Liaison with importer of record on customs and release matters.
In-House Agency: Agency function operated by a shipping line within its own corporate structure.
Inchcape Cargo Inspection: Cargo inspection brand within Inchcape Shipping Services.
Inchcape Procure to Pay: Inchcape's procure-to-pay service for managing maritime spend and disbursements.
Inchcape Shipping Services: Port agency group headquartered in London and Dubai, founded in 1847.
Independent Agency: Privately owned agency firm operating outside a global network.
Industrial Action Advisory: Notice from the agent on strikes affecting port operations.
Inert Gas System Survey: Survey of inert gas systems on tankers coordinated by the agent.
Information Bulletin: Regular agency circular covering port rules, holidays, and updates.
Inland Container Depot Coordination: Coordination with inland depots for empty and laden boxes.
Inspection Scheduling: Scheduling of class, PSC, and other inspections during the port stay.
Instruction Letter: Principal's letter authorizing specific actions by the agent.
Insurance Cover Note Filing: Filing of cover notes for P&I, hull, or cargo insurance with relevant parties.
Internal Audit of Disbursement: Audit of agency disbursement records by internal compliance team.
International General Agents Services: Network of independent agencies branded IGAS.
International Group of P&I Clubs: Association of 12 mutual P&I insurers.
International Shipping Agencies Alliance: Cooperative agency network operating under the ISAA name.
Intertek: International testing and inspection firm with cargo and marine survey services.
Inward Clearance Bundle: Documents required for inward clearance bundled by the agent.
Inward Pilotage Charge: Pilotage charge for inbound transit, billed through the agent.
ISAA: International Shipping Agencies Alliance.
ISM Certificate Verification: Verification of valid ISM documents by the agent.
ISO 9001 Certified Agency: Agency firm certified to ISO 9001 quality management standard.
ISPS Compliance Check: Verification of ISPS Code compliance on arrival.
ISPS Declaration of Security: Declaration agreed between vessel and port facility on security measures.
ISS LBH: Inchcape Shipping Services LBH entity active in Latin America and other regions.
Itinerary Confirmation: Confirmation of vessel itinerary by the agent for the principal.

J

Japan P&I Club: The Japan Ship Owners' Mutual Protection and Indemnity Association, an International Group P&I club serving primarily Japanese-flag and Japanese-managed tonnage.
Japanese Port Coast Guard Liaison: Liaison with Japan Coast Guard for vessel calls at Japanese ports.
Job Order Reference: Internal reference assigned by the agent for each vessel call.
Joint Inspection Coordination: Coordination of joint inspections by surveyors of multiple parties.
Joint Survey: Inspection attended by both load and discharge interests.

K

KARYA Agency: Indonesian agency operating under the KARYA name.
Kiel Canal Transit Agent: Specialist agent for Kiel Canal transits between the North Sea and Baltic.
Kingsway Bunkering Liaison: Liaison with bunker suppliers under brand names used at major hubs.
Korea P&I: Korea Shipowners' Mutual Protection and Indemnity Association.

L

Laden Voyage Call: Port call performed with cargo on board, in contrast to a ballast voyage call.
Lashing Survey: Inspection of cargo securing arrangement and equipment.
Last Port Clearance Document: Document evidencing clearance from the previous port, required at next port.
Launch Service: Boat service used for boarding officials, stores, and crew while at anchor.
Lay Days Notice: Notification of charter party lay days that the vessel must meet.
Laytime Calculation: Calculation of allowed time used at the port, based on the Statement of Facts.
Lease Berth Notice: Notification of berth lease arrangements affecting vessel calls.
Letter of Authorization: Flag state document permitting embarkation of specific PCASP weapons on a named vessel.
Letter of indemnity: LOI, undertaking to indemnify carrier for actions taken without bills of lading.
Letter of Protest: LOP, document issued during disputes at the cargo interface.
License to Trade: License held by the agent under national law to perform agency services.
Lien Notice Service: Service of a lien notice on cargo through the agent.
Light Dues: Charges for maintenance of lighthouses and aids to navigation, included in port costs.
Lighter Operation Coordination: Coordination of barges discharging or loading cargo at anchor.
Lightering Operation: Transfer of cargo from a casualty into another vessel to reduce draft and weight.
Liner Agency: Agency role focused on regular liner calls under shipping line contracts.
Liner agency agreement: Standard agreement such as FONASBA.
Liner Out Conditions: Charter party condition where discharging cost is for owners' account.
Liner terms: Owner pays loading and discharging as part of freight.
Local Agency Fee Tariff: Tariff of local agency fees published by national associations.
Local Currency Disbursement: Statement of disbursement expressed in local currency.
Local Pilotage Charge: Charge for pilotage within port limits.
Local Port Tariff: Schedule of port dues and charges published by the port authority.
Local Tariff Update: Notice from the agent of changes in local tariff structure.
Logistics Coordination: Coordination of crew, spares, and stores logistics by the agent.
London P&I Club: The London Steam-Ship Owners' Mutual Insurance Association Limited, an International Group P&I club founded in 1866.
Long Stay Vessel Care: Husbandry support for vessels in extended stay or layup.
LPG Carrier Agency: Agency services tailored to LPG carriers and their terminal interfaces.
LSFO Bunker Stem: Stem of low sulfur fuel oil arranged by the agent.

M

Maersk Husbandry: Husbandry services for Maersk vessels coordinated through approved providers.
Maersk Line Port Representation: Maersk's own representation at ports of call.
Mail Bag Delivery: Delivery of mail bags to the vessel during the port stay.
Manifest Filing: Filing of cargo manifests with customs through the agent.
Marine Services Network: Network of marine technical services offered alongside agency.
Marine Surveyor: A professionally qualified individual who inspects vessels, cargoes, and marine structures and reports findings for owners, insurers, charterers, or authorities.
MARPOL Annex I Liaison: Coordination of oily waste reception under MARPOL Annex I.
MARPOL Annex V Liaison: Coordination of garbage reception under MARPOL Annex V.
MASA: Marine Agencies Alliance, an independent agency cooperation network.
Master's Receipt Book: Receipt book in which the master signs for cash, stores, and documents.
Material Safety Data Sheet Filing: Filing of MSDS for cargo with port authorities.
MEDEVAC: Medical evacuation by ship, helicopter, or fixed-wing aircraft.
MEDEVAC Quotation: Cost estimate for medical evacuation services arranged by the agent.
Medical Evacuation Arrangement: Arrangement of medical evacuation by the agent.
Mediterranean Hub Agency: Agency presence at Mediterranean hubs such as Algeciras, Piraeus, and Gioia Tauro.
MEDLOG Agency: MSC group logistics and agency arm operating at various ports.
Membership of Multiport: Membership in the Multiport Ship Agencies Network.
Memorandum Agency Agreement: Short form agreement covering specific calls.
Mooring Boat Service: Service of mooring boats provided by port operators, billed through the agent.
Mooring master: pilot specialized in offshore single-point mooring operations.
MSC Agency Network: In-house and contracted agency network of Mediterranean Shipping Company.
Multimodal Agency Services: Agency services covering rail, road, and sea legs of cargo movement.
Multiport Ship Agencies Network: Independent agency cooperation founded in Hamburg in 1976.
Mutual Confidence Network: Reference to FONASBA quality benchmarks for network agencies.

N

National Association of Shipbrokers and Agents: National body affiliated to FONASBA in each member country.
National Pilotage Service: National service supplying pilots to ports, booked through the agent.
Nautical Inspection: Inspection of navigational equipment and bridge procedures.
Net Tonnage Tax: Tonnage based dues calculated on net tonnage of the vessel.
Network Agency: Agency offered by a global network rather than an independent firm.
New Building Delivery Agent: Agent for vessels being delivered from shipyards.
No Cure No Pay Clause: Salvage principle sometimes intersecting with agency support to vessels in distress.
Nominated Agency: Agency nominated under the charter party or by post-fixture instructions.
Non-Negotiable Bill of Lading Handling: Handling of non-negotiable bills of lading at the agent's counter.
NOR Tender Window: Time window in which NOR may be validly tendered under the charter.
Norden Agency Coordination: Coordination of agency services for Dampskibsselskabet Norden vessels.
North P&I Club: North of England Protecting and Indemnity Association.
Notice of Arrival: Initial arrival notice issued by the agent.
Notice of Departure: Departure notice issued by the agent to all stakeholders.
Notice of readiness: NOR, formal notice that the vessel is ready to load or discharge.
NVOCC Liaison: Liaison with non-vessel-operating common carriers using the vessel's services.

O

Ocean Network Express Agency: ONE agency network at calling ports.
Off-hire survey: Joint survey at redelivery.
Offshore Bunker Delivery: Bunker delivery at an offshore location rather than alongside.
Offshore Crew Transfer: Transfer of crew offshore at sea or at outer anchorages.
Oil Major Vetting Coordination: Coordination of oil major vetting inspections such as SIRE.
Olso Express Agency: Agency arrangement supporting the Olso Express vessel service.
OMA Algeria: Algerian agency representing principals at national ports.
On-Hire Survey: Joint survey at delivery into time charter recording condition and bunkers.
Onboard Familiarization Tour: Familiarization tour for new crew, coordinated with security.
Onboard Manifest Briefing: Briefing on cargo manifest details given to terminal and authorities.
Opening of Hatches Notice: Notice that cargo hatches will be opened, requiring safety clearance.
Operational Daily Report: Daily operational report sent to the principal by the agent.
Order to Berth: Authorization from port control to proceed to berth.
Outward Clearance Bundle: Documents required for outward clearance bundled by the agent.
Owner's Agent: Agent appointed by the shipowner to protect owner's interests at the port.

P

P&I Correspondent: A local agent appointed by a P&I club to assist members in a specific port or jurisdiction.
P&I Survey: Survey on behalf of a P&I club concerning a specific claim or incident.
Pacific International Lines Agency: PIL's owned and contracted agency network at calling ports.
Panama Canal Transit Agent: Specialist agent for transits of the Panama Canal.
PAS Agency: Philippine Agencies Services, a Filipino agency brand.
Passport Endorsement Coordination: Coordination of seafarer passport endorsements at ports.
PDA: Pro Forma Disbursement Account, an estimate of port costs issued before the call.
Penalty Charge Notice: Notice of penalty for late documents or non-compliance, handled by the agent.
Performance Bond Coordination: Coordination of performance bonds where required for port operations.
Periodic Disbursement Reporting: Regular reporting of accumulated disbursements during long stays.
Permission to Berth: Final permission from port control for vessel to come alongside.
Permission to Sail: Final port clearance allowing the vessel to depart.
Personal Effects Delivery: Delivery of crew personal effects to or from the vessel.
Pilot Boarding Coordination: Coordination of pilot boarding times with vessel and port.
Pilot Booking: Reservation of pilots with the local pilot organization.
Pilot Fee Settlement: Settlement of pilotage fees through the agency disbursement.
Pilot Ladder Inspection: SOLAS and IMPA compliance check of pilot ladder and rigging.
Pilotage Plan Confirmation: Confirmation of pilotage plan by the agent for the master.
Pilotage Restriction Notice: Notice of pilotage restrictions affecting movement timings.
Pipe Connection Supervision: Agency supervision of bunker or cargo pipe connections.
Polynesia Maritime Agency: Agency for vessels calling at Polynesian island ports.
Port Agency Fee: Standard fee for port call agency services.
Port Call Coordinator: Agency role coordinating all aspects of a port call.
Port Captain: Shore-based marine operations role.
Port Disbursement: Total cost of a port stay summarized in the disbursement account.
Port Health Officer Liaison: Liaison with port health officers on quarantine and sanitation.
Port Information Manual: Manual published by the agent on port limits, restrictions, and contacts.
Port Limit Pilot Boarding: Boarding of pilots at the port limit for inbound transit.
Port Pilotage Contract: Contract between port and pilot service used in dues calculation.
Port Reception Facility Coordination: Coordination of waste reception facility usage.
Port Representative: Liner agency role acting as on-the-ground representative of the carrier.
Port Restriction Advisory: Advisory on restrictions such as draft, length, or hazardous cargo.
Port Schedule Booking: Booking of berth and movement slots in the port schedule.
Port Security Service Coordination: Coordination of port security services under ISPS Code.
Port Stay Snapshot: Summary of port operations at a given time for the principal.
Port Tariff Bulletin: Bulletin issued by ports announcing tariff changes.
Pre-Arrival Information Form: Form required by port authority prior to arrival.
Pre-arrival notification: Submission to PSC authorities and customs prior to ETA, content set by regional MOU.
Pre-Berthing Conference: Meeting between agent, vessel, terminal, and pilot before berthing.
Pre-Fix Cost Indication: Cost indication issued prior to fixture for charterer guidance.
Pre-Loading Inspection: Visual and instrument check of holds prior to loading.
Pre-Stowage Plan Review: Review of provisional stowage plan with terminal planners.
Principal's Funds Statement: Statement of funds received and disbursed on the principal's behalf.
Pro Forma Account: Pre-call estimate of costs as in the Pro Forma Disbursement Account.
Procure to Pay Service: Service combining procurement, invoicing, and payment for ship spend.
Project Cargo Agency Services: Specialist agency services for project cargo movements.
Protective Agency: Owner's agent appointed alongside a charterer's agent to protect owner interests.
Provisions Delivery: Delivery of food and consumable stores arranged by the agent.
PSC Inspection Coordination: Coordination of Port State Control inspections during the port stay.

Q

Qualified Surveyor Booking: Booking of properly qualified surveyors for specific cargoes or events.
Quality Management System Compliance: Compliance with quality management standards such as ISO 9001.
Quarantine Anchorage: Designated area for health/security-screened arrivals.
Quarantine Clearance: Health clearance allowing the vessel to enter port from quarantine status.
Quarantine Inspection: Inspection of the vessel by quarantine officers on arrival.
Quayside Coordination: On-the-ground coordination of operations at the quay.
Quotation for Husbandry: Estimate of husbandry service costs.
Quotation for Port Call: Quotation of estimated agency and port costs for a planned call.

R

Radar Range Update: Update to vessel of changes in port radar coverage or VTS arrangements.
Re-Issuance of Bill of Lading: Re-issuance of bills of lading under principal authorization.
Re-Nomination of Agent: Replacement of an agent during the call by the principal.
Receiving Date Notification: Notification of receiving dates for export cargo.
Reefer Plug Allocation: Allocation of reefer plugs at the terminal for refrigerated containers.
Regional Cluster Agency: Agency role coordinating multiple country offices in a region.
Release of Bunker Hold: Release of any hold placed on bunker delivery, coordinated with supplier.
Release of Cargo Order: Order authorizing release of cargo to consignees.
Repatriation Flight Booking: Booking of repatriation flights for signing-off crew.
Reporting Format Template: Template for daily and end-of-call reports used by the agent.
Restitution of Funds: Return of unused funds to principal at the end of the port call.
Restricted Anchorage Notice: Notice of restrictions on anchorage areas affecting vessel movements.
Restricted Visibility Procedure: Procedure for movements under reduced visibility, coordinated with VTS.
Revenue Stamp Coordination: Coordination of revenue stamps on documents in jurisdictions that require them.
Right of Visit Coordination: Coordination of official visits to the vessel by various authorities.
River Pilotage: Pilotage for river transits with separate fees and timing.
River Tug Coordination: Coordination of river tugs for inland passage.
ROB Verification: Verification of remaining-on-board fuel quantity, often by bunker survey.
Rotation Plan: Plan for a vessel's port rotation, shared with all agents.
Routine Husbandry Visit: Routine husbandry stop without significant cargo operations.

S

SACL Agency: Agency arrangement under selected liner brands operating in Asia and the Middle East.
Safe Berth Warranty: Charterer's promise that the nominated berth will be safe for the vessel.
Safe Port Warranty: Charterer's promise that nominated ports are safe in the prevailing circumstances.
Safety Drill Attendance: Agency attendance at certain safety drills as required by terminal or authority.
Safety Officer Liaison: Liaison between ship safety officer and terminal safety officer.
Saga Welco Agency Coordination: Coordination of agency services for Saga Welco vessels.
Saybolt: A petroleum and bulk inspection company, part of the Core Laboratories group, providing custody transfer and quality surveys at oil and chemical terminals worldwide.
SCS Worldwide: US-based agency operating from Houston and other locations.
Sea Passage Plan Review: Review of sea passage details affecting next port call.
Seafarer Identity Document Coordination: Coordination of seafarer identity documents at immigration.
Seafarer Welfare Liaison: Liaison with seafarer welfare bodies for visits to the vessel.
Sealing of Cargo Holds: Customs sealing of cargo holds after loading or discharge.
Sealing of Stores: Customs sealing of bonded stores during port stay.
Sealink Agency: Greek agency brand serving regional ports.
Search and Rescue Liaison: Liaison with SAR authorities in vessel emergencies, supported by the agent.
Secure Documentation Pouch: Secure pouch for transport of valuable shipping documents.
Security Declaration Filing: Filing of security declarations under ISPS Code.
Service Provider Vetting: Vetting of bunker, supply, and surveyor providers by the agent.
SGS: A Swiss-headquartered inspection, testing, and certification company providing extensive marine and cargo inspection services globally under the SGS brand.
Shifting at Berth: Movement of the vessel along the berth or between berths during the call.
Ship Chandler Coordination: Coordination with ship chandlers for stores and provisions delivery.
Ship Repair Coordination: Coordination of riding squads and shore-based repair contractors.
Ship Sanitation Control Certificate: Health document confirming sanitary status of the vessel.
Ship Sanitation Control Exemption Certificate: Exemption document where sanitary control is not required.
Ship Security Officer Briefing: Briefing of the ship security officer on local port security conditions.