Extended Operational and Trade Vocabulary

Port Agency, Husbandry and Disbursement glossary (page 3)

The port-agency vocabulary: abatement of disbursement accounts, absentee crew lists, acceptance of the Notice of Readiness for laytime, and the husbandry, attendance, and proforma-DA terms. Grounds each term in the agency function or the disbursement-account step it belongs to.

602 defined terms.

Showing 102 on this page (page 3 of 3).

S

Ship's Stamp Witnessing: Witnessing of ship's stamp on documents by the agent.
Shipowners' Club: Shipowners' Mutual Protection and Indemnity Association, an International Group P&I club.
Shore Leave Coordination: Coordination of shore leave for crew under port security rules.
Singapore Anchorage Operations: Anchorage operations off Singapore, a major bunker and crew change hub.
SIRE Inspection Coordination: Coordination of SIRE inspections for tanker vetting.
Skuld: Assuranceforeningen Skuld, a Norwegian-headquartered International Group P&I club founded in 1897.
Sludge Disposal Coordination: Coordination of MARPOL Annex I sludge disposal at port reception facilities.
SM Line Agency: Agency network for SM Line at calling ports.
SOF: Statement of Facts recording port events, central to broker-supported laytime calculations.
SOLAS Compliance Verification: Verification of SOLAS-related certificates by the agent.
Spare Parts Clearance: Customs clearance of ship spare parts under simplified procedures where available.
Spare Parts in Transit: Spare parts moving under SPT documentation for delivery on board.
Specialist Husbandry Provider: Provider focusing on specific husbandry services such as launches or chandlery.
Spliethoff Agency Coordination: Coordination of agency services for Spliethoff Group vessels.
Standard Club: The Standard Steamship Owners' Protection and Indemnity Association, founded in 1884, which merged with North of England in February 2023 to form NorthStandard.
Standby Tug Order: Booking of standby tugs for movements with higher risk profiles.
Statement of Facts Template: Template used by the agent to record port events.
Steamship Mutual: P&I club operating PEME scheme through approved clinics worldwide.
Stem Confirmation Sheet: Sheet confirming bunker stem details before delivery.
Stevedore Damage Report: Report of damage caused during stevedore operations.
Stevedoring Coordination: Coordination between agent and stevedore on vessel's behalf.
Stores Clearance Coordination: Coordination of customs clearance for ship's stores.
Stowaway Reporting: Reporting and handling of stowaway cases through the agent.
STS Operation Coordination: Coordination of ship-to-ship transfer operations including fenders and hoses.
STS Plan Approval: Approval of STS plan by relevant authorities.
STS Service Provider: Specialized provider of STS services including fenders and superintendents.
Suez Canal Transit Agent: Specialist agent for Suez Canal transits and related dues.
Supercargo Coordination: Coordination with supercargoes representing charterers or shippers.
Supply Order Coordination: Coordination of supply orders for the vessel from multiple vendors.
Surveyor Network Coordination: Coordination across surveyor networks for class, P&I, cargo, and bunker work.
Swedish Club: Sveriges Ångfartygs Assurans Förening, an International Group P&I club founded in 1872 and headquartered in Gothenburg, writing P&I, hull, and energy.

T

Tank Cleaning Coordination: Coordination of tank cleaning between cargoes for chemical and product tankers.
Tank Inspection Coordination: Coordination of cargo tank inspections prior to loading.
Tanker Agency Specialist: Agency unit focused on tanker calls including SIRE and OCIMF requirements.
Tariff Update Notice: Notice of tariff changes affecting port costs.
Tax Clearance for Departure: Tax clearance certificate required by some jurisdictions before sailing.
Tax Withholding Coordination: Coordination of withholding tax filings related to freight or charters.
Technical Inspector Coordination: Coordination of riding inspectors visiting vessels in port.
Tendering NOR at Anchorage: Tendering of NOR while the vessel is at the anchorage area.
Tendering NOR at Berth: Tendering of NOR upon coming alongside the berth.
Tendering NOR Within Port Limits: Tendering of NOR upon entering port limits per charter party.
Terminal Operations Liaison: Liaison between agent and terminal operations team on plans and schedules.
Terminal Productivity Report: Productivity statistics issued by terminals and shared by the agent.
Terminal Standby Charges: Charges for terminal standby during delays, included in disbursement.
Time Charter Hire Statement: Statement of time charter hire payments related to the call.
Time Sheet: Document summarizing port time used and saved for laytime accounting.
Towage Contract Reference: Reference to towage contracts under which tugs are provided.
Trafalgar Maritime Agency: UK-based agency brand operating at British ports.
Transit Bunker Stop: Bunker stop performed during voyage with limited time alongside.
Transit Visa Coordination: Coordination of transit visas for crew passing through countries.
Transshipment Coordination: Coordination of transshipment cargo movements through the agent.
Tug Booking: Reservation of harbor tugs for berthing or unberthing.
Tug Standby Order: Booking of tugs on standby for restricted maneuvering.
Turnaround Time Report: Report on vessel turnaround time at the port.

U

UK Club: United Kingdom Mutual Steam Ship Assurance Association, an International Group P&I club.
Ullage Survey: Quantity determination using ullages on liquid cargo or bunker tanks.
Unberthing Plan: Plan for unberthing maneuvers agreed with pilot and tugs.
Underway Inspection Coordination: Coordination of inspections that can be performed while underway.
Unitor Marine Products: Wilhelmsen Ships Service brand of marine chemicals, gases, and equipment.
Unscheduled Port Call: Unplanned port call due to operational or emergency reasons.
Updated Cost Forecast: Revised cost forecast during the call as new information emerges.
Updated ETA Submission: Submission of updated ETA to authorities and counterparties.
Updated ETD Submission: Submission of updated ETD to authorities and counterparties.
Urgency Surcharge: Surcharge applied for services requested on an urgent or out-of-hours basis.
US Coast Guard Liaison: Liaison with the US Coast Guard for vessel calls at US ports.

V

Variance Memorandum: Memorandum explaining significant variances between PDA and FDA.
Vendor Coordination: Coordination of multiple vendors supplying services or goods to the vessel.
Vendor Vetting: Vetting of vendors used for husbandry services and supplies.
Vessel Arrival Notice: Formal notice of vessel arrival issued by the agent.
Vessel Particulars Form: Form containing vessel particulars submitted to port and customs.
Vessel Pre-Arrival Questionnaire: Questionnaire completed by the vessel before arrival.
Vessel Sanitation Report: Report on vessel sanitation issued for port health purposes.
Vessel Schedule Bulletin: Bulletin of vessel schedules circulated by the agent.
Vessel Tracking Report: Tracking report from the agent based on AIS and other data.
VHF Communication Coordination: Coordination of VHF communication between vessel, pilot, and terminal.
Visa Coordination: Coordination of crew visas with consulates and immigration.
Visit Permit for Family: Permit allowing family members to visit crew on board.
Voyage Account Reconciliation: Reconciliation of all costs and revenues for a voyage including agency items.
Voyage Estimate Input: Input of port cost data to voyage estimates for chartering teams.

W

Waiting Time Report: Report on time spent waiting for berth, included in Statement of Facts.
Waste Manifest Submission: Submission of waste manifests to port authorities for MARPOL compliance.
Watch Officer Liaison: Liaison with the vessel's watch officer during the port stay.
Water Boat Service: Service of water boats delivering fresh water at anchor or alongside.
Weather Routing Liaison: Liaison with weather routing providers on vessel's behalf.
Welfare Visit Coordination: Coordination of welfare visits by chaplains and welfare societies.
Wharfage Charges: Charges levied per ton of cargo crossing the wharf, included in disbursement.
Wilhelmsen Ships Service: Norwegian-based maritime services group offering port agency and Unitor products.
Wilson Sons: Brazilian maritime services group providing harbor towage at ports across Brazil.
Withholding Tax on Freight: Tax withheld on freight by some jurisdictions, supported by agent filings.
Witnessing of Bunker Sampling: Witnessing of bunker sample drawing by surveyor and agent.
Witnessing of Draft Survey: Witnessing of draft survey readings by the agent.
Working Day Definition: Charter party definition of a working day affecting laytime calculation.
Working Hours Notice: Notice of working hours at the terminal for laytime purposes.
Worldwide Surveyor Network: Network of surveyors operating worldwide for inspection firms.

X

X-Press Feeders Agency: Agency support for X-Press Feeders, a major feeder operator.

Y

Yang Ming Agency: Yang Ming Marine Transport Corporation's agency arrangements at calling ports.
Yard Allocation Notice: Notice of container yard allocation for inbound and outbound boxes.
Yokohama Fenders: Pneumatic fenders commonly used in STS operations.
Yokohama Pilot Boarding Ground: Pilot boarding area off the port of Yokohama.

Z

Zero Discharge Compliance: Compliance with zero discharge regimes at certain sensitive ports.
ZIM Agency: ZIM Integrated Shipping Services agency network at calling ports.
Zone pilotage: Pilotage organized by geographic zone within a larger pilotage authority.